Privacy Policy

GDPR Freelancers, Consultants, Contractors and Temporary Workers Privacy Notice

What is the purpose of this document?

Paola Uttaro Events Ltd is a “data controller”. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to notify you of the information contained in this privacy notice.

This notice applies to Freelancers, Consultants, Contractors and Temporary Workers. This notice does not form part of any contract of employment or other contract to provide services. We may update this notice at any time.
In this privacy notice, all references to we/us/our are toPaola Uttaro Events Ltd .
It is important that you read this notice so that you are aware of how and why we are using such information.

The kind of information we hold about you:

We may collect, store, and use the following categories of personal information about you:
• Personal contact details such as name, title, addresses, telephone numbers, and personal email addresses.
• Date of birth
• Gender
• Marital status and dependents
• Next of kin and emergency contact information
• Bank account details
• Tax status information
• Fees
• Start date
• Location of employment or workplace
• Copy of driving license /Copy of ID or Passport
• Information (including copies of right to work documentation, references and other information included in a CV or cover letter or application form as part of the application process)
• Employment records (including job titles, work history, working hours, training records and professional memberships)
• Performance information
• CCTV footage and other information obtained through electronic means
• Information about your use of our information and communications systems
• Photographs

We may also collect, store and use the following “special categories” of more sensitive personal information:

• Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions
• Trade union membership
• Information about your health, including any medical condition, health and sickness records
• Information about criminal convictions and offences

How is your personal information collected?

We collect personal information through the application and recruitment process, either directly from candidates or sometimes from an employment agency or background check provider.
We will collect additional personal information in the course of job-related activities throughout the period of you working for us.

How we will use information about you:

We need the categories of information in the list above primarily to allow us to perform our contract with you and to enable us to comply with legal obligations. In some cases, we may use your personal information to pursue legitimate interests of our own or those of third parties, provided your interests and fundamental rights do not override those interests. The situations in which we will process your personal information are listed below. Some of these situations are only applicable to employees:
• Making a decision about your recruitment or appointment
• Determining the terms on which you work for us
• Paying you
• Administering the contract we have entered into with you
• Business management and planning, including accounting and auditing
• Conducting performance reviews, managing performance and determining performance requirements
• Assessing qualifications for a particular job or task, including decisions about promotions
• Making decisions about your continued employment or engagement
• Making arrangements for the termination of our working relationship
• Complying with health and safety obligations
• To prevent fraud
• To monitor your use of our information and communication systems to ensure compliance with our IT policies